HOW TO COMPLETE A LODGEMENT DOCKET

1. Record all money received in the red hard backed receipts book
2. Complete the back of the lodgement slip as follows
   a. Record how much in notes & coins you are lodging
   b. Write in the total for cash
   c. List the value of each cheque. Do not copy the cheques from the cash received book. Record the value from each cheque. This is a double check system to ensure that you record the values correctly and do not leave out any cheques. If the total in the cash received book is different from the lodgement amount, then you know you made a mistake somewhere. Do not record the customer name, as this is already record in the cash received book.
   d. Write in the total for cheques lodged and the number of cheques in the lodgement
3. Complete the front of the lodgement slip as follows
   a. Write in the Notes box the value of notes being lodged as recorded on the back of the lodgement slip
   b. Write in the Coin box the value of coin being lodged as recorded on the back of the lodgement slip
   c. Write in the Total Cash the value of the cash & notes being lodged. This should agree with the total of cash & notes of the back of the lodgement
   d. Write in the Total Cheques box the value of the cheques being lodged as recorded on the back of the lodgement slip
   e. Write in the Other box the value of the other items being lodged as recorded on the back of the lodgement slip
4. Add together the Total Cash, Total Cheques and Other boxes and enter the total in the Total € box. This total should also agree with the total lodgement in the red hard backed customer receipts book.
5. Fill in the date of the lodgement. Use the date you prepared the lodgement on and not the date you brought the lodgement to the bank, if different.
6. In the “Paid in by” area write the name of the person who prepared the lodgement, because if the bank has a query on this lodgement they will ask for the name in the “Paid in by” area. Do not confuse the name of the person who brought the lodgement to the bank with that of the person who prepared the lodgement.
7. On the stub to the left of the slip write in the date of the lodgement as recorded on the slip.
8. On the stub write in the value of the lodgement as recorded on the lodgement slip.
9. Some people like to record the customers name and amount on the back of the stub. This is unnecessary as you have all the details in your red hard backed cash receipts book. Why rewrite everything again!

The brand will be the area of the lodgement the bank teller will stamp if you present the lodgement over the bank counter to be lodged. If you do a Quick or Express lodgement at your bank it will not be stamped. It is not essential or important that the lodgement is stamped.

EXAMPLE OF A COMPLETED LODGEMENT DOCKET/SLIP

EXAMPLE OF A COMPLETED LODGEMENT DOCKET/SLIP
(using transactions listed at the end of this article)

EXTRACT FROM CASH RECEIPTS BOOK

Details of money received:
On the 5th February 2003 the following transactions took place

• A Cheque was received from customer JF Distributors, to pay an Invoice of €121
• John O’Brien, a Director of the company has given the company a cash injection of €9,000
• A supplier, RED Supplies sent us a cheque for €800 as a refund for faulty goods

On the 6th February 2003, the following transactions took place

• A Cheque was received from customer BG & Sons, to pay an Invoice of €748.95
• Cash was received from a cash sale account of €83.21
• A Cheque was received from Customer J.Farrelly Parts, to pay an Invoice of €1500

They were all lodged together on the 6th February 2003 on lodgement slip number (Ref) 1103

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(c) Nilsson Denver Ltd 2007